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PeytonBolin Celebrates a Covenant Enforcement Association Win!

PeytonBolin is celebrating another association win, this one regarding covenant enforcement.

A unit owner’s family members in Fisher Island Community Association broke the rules of the Association and sped down the streets. In one instance, the owner’s son drove over 40 m.p.h. in the community where the posted speed limit was only 19 m.p.h. Pursuant to the Association’s governing documents, the Association fined the owner and suspended the owner’s rights to use the common areas.

PeytonBolin Celebrates a Covenant Enforcement Association Win!The owner filed a lawsuit against the Association. He claimed that the Association could not suspend his rights to use the common areas because he was not the one who committed the violation. He claimed that only the violator’s rights could be suspended.

The trial court disagreed and found that under section 720.305(2)(a), Florida Statutes, a homeowners association is allowed to suspend a unit owner’s right to use the common areas based on the owner’s family member or guest’s failure to comply with the association’s governing documents.

The owner appealed to the Third District Court of Appeal. Without issuing a formal opinion, the appellate court agreed with the trial court that the Association may suspend an owner’s rights to use the common areas is the owner’s family member or guest violates the rules.

This is a great victory for the association because it helps solidify its ability to enforce its rules and regulations while protecting the health, safety and welfare of its residents.

Hurricane Season Preparation for Community Associations

Tips for Community Hurricane Season Preparation

Hurricane season is upon us and as most Floridians know, hurricanes can cause a lot of damage. Even in low category hurricanes, trees fall over and roads get flooded. During high category hurricanes, the damage can be much more severe. Once you know a hurricane is headed your way, you don’t have much time to prepare, so it’s essential that you prepare beforehand.

Hurricane Season Preparation for Community Associations peytonbolinWe’ve put together a list of 5 tips for community hurricane season preparation. This list doesn’t cover them all, as many condos and HOAs have different needs, but it will get you started.

  1. The first thing you need to do is decide how the association will function before the hurricane. Make sure everyone knows what their roles are during this time. Is your community association responsible for putting up shutters or is that the responsibility of residents? You need to have this all decided beforehand so that no one is rushing to prepare up until the last minute.
  2. Prepare the area. Whether or not you actually get hit by the hurricane, you need to be prepared beforehand. Remove all furniture (or anything that can be projected) from outdoor areas, test the generator if you have one and purchase supplies like water and batteries so that you don’t have to worry about stores closing. Move equipment located at ground level to higher areas so you don’t have to worry about flooding and move all association documents to a safe area.
  3. Alert residents of upcoming storm. Most residents will already know, but you should still alert them of an upcoming storm. Try to figure out who will be in the community during the storm and send residents information about medical and emergency services, as well as evacuation routes.
  4. Decide and inform residents of what will be available during the storm. If it’s a condo association, the elevators may not be running, but the common room may be open. If you’re in a neighborhood, chances are that most things will be closed to deter residents from traveling outside during the severe weather. Once you’ve decided what is going to remain open and what will be closed, you MUST inform the residents.
  5. Plan for the aftermath. With any natural disaster, there is always the chance of devastating effects. Figure out what you will do in the case that there is no damage, as well as what you will do in the worst case scenario.

Hurricanes are stressful, and the last thing you want to worry about once one hits is securing your community, which is why it’s so important to plan ahead. Have clearly defined hurricane procedures for before, during, and after and alert residents so they don’t feel as though they are alone in dealing with the disaster. You can’t avoid a hurricane, but you can make sure you’re as prepared as possible to deal with one.

5 Steps to Community Security

Tips for Community Security and Ensuring the Safety of Residents

In any community association, whether it’s an HOA or a condo association, security is an issue you can’t ignore. The safety of the residents is your responsibility, and threats can come from anywhere. When it comes to security, it’s not a one-size fits all operation.  Security measures that work well a small condominium may not work well in a large neighborhood of homeowners. There are a lot of decisions to make and steps to take toward keeping a community secure and it’s important to take resident safety seriously.

 5 Steps to Community Security PeytonBolin
We’ve put together a list of 5 tips for putting together an effective community safety plan:

  1. Assess Area: The first step is research. Find out the potential for crime or danger in your area and determine potential risks and threats. Prevention is key to security, and prevention is much easier when you know what you’re up against.
  2. Assign Responsibilities: It’s not enough to say that you’re going to improve the security in your association, you need to assign specific roles and ensure that everyone is clear on their responsibilities. Being organized is the best way to make sure everything runs smoothly, so figure out who is going to be responsible for researching, implementing, maintaining and evaluating your safety plan.
  3. Determine Homeowner Needs: Send out a survey to residents in order to better understand what they expect in terms of safety and security. Find out what they are most worried about, and ask when they feel safest. Understanding their wants and needs can go a long way in making sure they feel secure in their home.
  4. Background Checks and Screening: It is essential to perform background and screening checks before hiring any personnel or accepting any new residents. Even with a great security plan in place, things can happen, and by ensuring you have quality staff and residents, you can reduce the likelihood of potential risks. Use a trusted company like Sentinel Background Checks (http://sbchecks to ensure that you feel secure in your hiring and tenant choices, and the residents in the building will feel more secure as a result.
  5. Continuous Evaluation: Just as circumstances and the world around us change, so should your security techniques and practices. What worked last year may not be the most effective solution this year, so you need to be sure that the security and safety plan is continuously re-evaluated.

When it comes to the safety and security of your residents, don’t take any chances. As a property manager or community association leader, you must do everything you can to ensure that your residents are, and feel, safe in their homes. Assess your needs and develop your safety plan to match your area and the residents in it. Safe residents are happy residents and happy residents make for a great community, so get serious about safety.

Pigs as Pets in Community Associations

Are Pigs a Pet or a Problem?

Rules and regulations for community associations can be pretty extensive, and most people don’t know everything about what they can and can’t do. Last year, we wrote about pet restrictions in condo associations, but a recent news story led us to revisit the topic.

Pigs as Pets in Community AssociationA Palm Beach County family is currently in a legal battle with their Homeowners’ Association concerning their choice of pet. The Halperns has a 65 pound pot-bellied pig named Wilbur, and Wilbur has become quite an issue within the HOA. The Lake Worth community, Cypress Woods, rules clearly state that “only common household pets” are allowed in the community, and this means no livestock. Palm Beach County Commissioners voted to no longer consider pot-bellied pigs as livestock, but it is up to the HOA to outlaw pigs as pets. The HOA is trying to force Wilbur out, but the Halpern family is fighting back and has provided documentation that the rules never mention pot-bellied pigs.

One of the reasons the pet is so important to the family is because he really helps out Halpern’s two kids, both of which have ADHD and one of which has Asperger Syndrome. Halpern has even had Wilbur registered and trained in an Animal Assisted Therapy Program at the Humane Society of Broward Country. She maintains that Wilbur helps her children come out of their shell and while a pot-bellied pig is not a common animal, it is more common that you would think. Lawyers for the HOA are in the process of verifying whether or not Wilbur qualifies as a service or emotional support animal. The family is fighting to keep their pet, but they cannot afford to move if the HOA forces Wilbur out.

An important lesson to take from this story is to always know what you are and aren’t allowed to do according to the rules of your association. Associations can have a number of rules for animals including type and weight, number of pets and regulations on how to take care of pets. Homeowners need to make sure they know what is within their rights in an association, and associations need to be very clear on what they do and do not allow.

Jane Bolin is a South Florida Business Journal 40 under 40 honoree!

PeytonBolin is proud to announce that our very own Jane Bolin has been selected as a 2014 South Florida Business Journal 40 under 40 honoree!

Jane Bolin 40 under 40South Florida Business Journal’s 40 Under 40 Awards recognizes the careers of 40 individuals under the age of 40 for their amazing career accomplishments and service beyond the workplace, and anyone that knows Jane can easily tell you she deserves this!

Jane is the poster child for what is means to be involved in business and the community. As one of the PeytonBolin leaders, she works diligently to mentor her team and provide exemplary service to her clients. Constantly innovating versus taking an already well worn path, she is instrumental in changing the conversation of community association boards with her recent launch of the PeytonBolin MBA (Mastering the Business of Your Association). One only has to meet Jane for five minutes to realize what a special, unique woman she is. Apart from her stellar career accomplishments, Jane is also super involved in the community. Her firm created Team PeytonBolin as a way to give back to the community and get their clients involved. She also personally serves on the board of the Girl’s Choir (http://girlpowerrocks and the Children’s Diagnostic Treatment Center (https://www NULL.browardhealth She is one of the most active board members and continuously adds value and challenges herself and those around her to improve and grow. She is a dedicated friend and family member to all those around her and can be counted on for amazing listening and support. The bottom line is that there is no better example for someone who represents what being a dynamic woman who works diligently to contribute to their company’s growth and to improve the local community.

The 2014 award ceremony takes place on August 1st at the Hyatt Regency Pier Sixty-Six in Ft. Lauderdale and is sponsored by BankUnited (http://www NULL.bankunited, Comcast Business (http://www NULL.comcastbusiness, FIU College of Business (http://www NULL.fiu, and the Greater Miami Chamber of Commerce (http://www NULL.miamichamber

We are so proud of Jane and couldn’t think of anyone who deserves this more! Watch the SFBJ video (http://www NULL.bizjournals NULL.html) to meet all the honorees or skip to the 1:19 mark to see Jane’s awesome selfie!

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